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Fleet and Logistics Manager

Charlottesville, VA and Warrenton, VA Job posted 08/30/2022

Position Summary 

The Fleet and Logistics Manager is responsible for: 

  • Managing and maintaining 4P Food’s vehicle fleet including owned and rented trucks, vans, cars, forklifts and pallet drivers
  • Managing and negotiating with all third-party contractors involved in delivery of 4P’s products
  • Managing all routing, truck and driver needs the business has
  • Maintaining all necessary records for fleet and driver management
  • Ensuring budgets are met and costs are as efficient as possible
  • Ensuring compliance with all regulations, laws, and company policies with respect to vehicles, drivers, and third-party operators

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

  • Fleet Management and Maintenance 
  • Model and monitor unit economics of all delivery routes for wholesale and retail divisions, model costs for new routes and determine delivery minimums and volumes to ensure profitability.
  • Develop and implement short- and long-term strategies to meet the goals and objectives of fleet operations. This includes acquisition, rentals, maintenance, operational guidelines, driver qualifications, safety training standards, and costs analysis. 
  • Equip all vehicles with route and video monitoring systems, regularly review system data to evaluate driver performance and identify issues, and use data to investigate incidents involving trucks or drivers.
  • Provide all needed information for insurance, keep vehicle and driver lists updated at all times, investigate accidents involving company vehicles; initiate documentation processes for accidents and file and track insurance claims, provide follow through and conflict resolution.
  • Evaluate current fleet suppliers and maintenance contracts and develop an improvement plan where necessary.
  • Monitor and organize WH maintenance on equipment and buildings

 DOT Compliance

  • Ensure DOT Compliance for all vehicles and drivers.
  • Understand and interpret all interstate regulations in Mid-Atlantic states and apply them to the 4P Foods’ fleet.
  • Keep FMCSA Filings, UCR/MCS 150, up to date.
  • Research regulatory requirements for all states where vehicles operate and ensure fleet and drivers are compliant.


  • Implement processes to successfully deliver a wide variety of perishable and non-perishable products.
  • Develop systems to incorporate and integrate transportation requirements of certain strategic partners.
  • Work with warehouse personnel to track and ensure products are transported at appropriate temperatures, all food safety requirements are met, and quality is maintained during transport for perishable items.
  • Forecast vehicle requirement for daily and seasonal transportation needs as well as for special projects ensuring the optimal utilization of trucks and drivers
  • Work with and evaluate vehicle suppliers (Penske, Ryder, MATRCO, Emerald), ensure contracts with vendors are negotiated in a timely manner and rates are negotiated in the best way possible for 4p Foods.
  • Ensure network of warehouses, pick-up and drop off locations is efficient to ensure trucks and drivers are utilized 
  • Develop Standard Operating Procedures for all logistics processes


  • Work with leadership and team leads to integrate business activities, communicate issues, obtain approvals, resolve problems and collaborate on new developments, requirements, policies, and regulatory guidelines
  • Provide leadership and direction to staff.  Manage basic HR functions in the department; including hiring, on-boarding, reviewing, promoting, transferring, and terminating personnel.  Assist HR in the investigation and resolution of personnel problems.  Recommend future staffing levels
  • Willingness to work in Vint Hill Location (Warrenton, VA) and travel regularly to Ivy Location (Charlottesville)

 Minimum Qualifications (Knowledge, Skills, and Abilities)

  • An associate degree or high school diploma
  • Minimum 2-4 years experience with fleet and driver management
  • Experience with last-mile logistics and route planning
  • A demonstrable commitment to 4P Foods’ mission and values, passionate about building a just and equitable food system in the United States
  • Excellent listening, negotiating, and problem-solving skills
  • Organized, detail-oriented, exceptional scheduling, communication, and interpersonal skills
  • Experience tracking and reporting data for various metrics
  • Ability to work both independently and in close collaboration with team members.
  • Ability to proactively anticipate and solve problems.
  • Must work independently, with minimal supervision, while meeting deadlines and other goals. 
  • Proficiency in Microsoft Office Suite (Excel)
  • Experience working in food production, processing, aggregation, or distribution is a plus.

Physical Demands and Work Environment 

  • Maintain a positive attitude and focus in a fast-paced and changing environment to meet tight deadlines.
  • Ability to sit, stand and walk for extended periods of time.
  • Flexible work schedule (which may include nights, weekends, holidays, and long hours) and regular attendance are necessary.
  • Ability to lift 30 pounds or more without assistance.

Salary Range: up to $70K* (dependent on experience)

To apply, please submit your resume and a cover letter to

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